Portsmouth City Council
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Constitution

Our constitution sets out how we operate, how decisions are made and the procedures which are followed to ensure that these are efficient, transparent and accountable to local people. Some of these processes are required by the law, while others are a matter for us to choose.

The Constitution is divided into 16 articles which set out the basic rules governing our business. More detailed procedures and codes of practice are provided in separate rules and protocols at the end of the document.

The different parts of the constitution can be found below.

Portsmouth City Council Constitution: List of Contents

Chapter 1 – Summary and Explanation of the Constitution

Chapter 2 – Members of the Council

Document icon Chapter 3 - Residents Responsibilities

Chapter 4 – Role of the City Council

Document icon Chapter 5 - Chairing the City Council

Chapter 6 – Scrutiny

Document icon Chapter 7 - The Cabinet
Document icon Chapter 8 - Arrangements to Perform Regulatory Functions
Document icon Chapter 9 - Governance & Audit & Standards Committee
Document icon Chapter 10 - Area Committees and Forums
Document icon Chapter 11 - Joint Arrangements

Chapter 12 – Officers

Chapter 13 – Decision Making

Chapter 14 – Legal, Financial and Contract Matters

Document icon Chapter 15 - Review and Revision of the Constitution
Document icon Chapter 16 - Interpretation of the Constitution
Document icon Schedule 1 - Executive Arrangements

Part 2 – Decision Making

2.0 Decision Making – Purpose and Content

Document icon 2.1 Planning Committee
Document icon 2.2 Licensing Committee
Document icon 2.3 GAS Committee
Document icon 2.4 Employment Committee

2.s3 Cabinet Portfolio Responsibilities

Document icon 2.s4 Joint arrangements
Document icon 2.s5 Chief Officers Delegated Authority
Document icon 2.s5A Members information service (MIS)

2.s5B-Delegation-to-Directors

2.s5B Chief Executive

Document icon 2.s5B City Solicitor
Document icon 2.s5B Director of Adult Services
Document icon 2.s5B Director of Children, Families and Education
Document icon 2.s5B Director of Corporate Services
Document icon 2.s5B Director of Culture, Leisure and Regulatory Services
Document icon 2.s5B Director of Finance and Resources
Document icon 2.s5B Director of Housing, Neighbourhoods and Building Services
Document icon 2.s5B Director of Public Health

Part 2 Section 5B Director of Regeneration (November 2021)

Document icon 2.s5B Director of the Port
Document icon 2.s5C Proper Officer Statutory Appointments

Part 3 - Rules of Procedure

Document icon Access to Information Procedure Rules
Document icon Budget and Policy Framework Procedure Rules

Executive Procedure Rules

Document icon Policy and Review Panels (Overview and Scrutiny) Procedure Rules
Document icon Part 3A Standing Orders (approved July 2020)
Document icon Part 3A - Contracts Procedure Rules
Document icon Part 3B - Acquisition, Disposal, Use and development of Land Rules
Document icon Part 3C - Financial Rules 1
Document icon Part 3C - Financial Rules 2
Document icon Part 3D - Officers' Employment Procedure Rules

Part 4 – Codes and Protocols

Document icon Part 4A - Councillors Code of Conduct
Document icon Part 4B - Code of Conduct in respect of councillors and planning applications
Document icon Part 4C - Employee Code of Conduct
Document icon Part 4D - Protocol on Councillor - Officer Relations
Document icon Part 4E - Appointments to Outside Bodies — Political Proportionality Protocol
Document icon Part 4F - Statutory Officers - Monitoring Officer & Section 151 Officer

Part 5 - Members Allowances Scheme

Part 5 – Members Allowances Scheme 2020 – 2021

Part 6 - Officers' Management Structure

Council organisation chart – top three levels (in line with the Local Government Transparency Code 2015)

Part 8 - Members of the Council

Part 9 - Corporate Guidance

Document icon Part 9A - Administrative and Procedural rules for members items on the Executive, Policy and Review Panels, and Regulatory Committees
Document icon Part 9B - Rules for standing deputies on Regulatory Committees
Document icon Part 9C - Standing Order 31 — Protocol on Use of Email
Document icon Part 9D - Guidance for Members and officers representing the Council on Outside Bodies
Document icon Part 9E - Standing Order 36 (Conduct - The public) - Audio Visual recording