If you’re planning to hold an event on Portsmouth City Council land, you must complete an event application form.
Your application must also include:
- a site specific event risk assessment
- a Public Liability Insurance certificate
- a site plan or route map
You must make sure your documentation includes all relevant information about your event. Your documentation must clearly show, with evidence, that the safety measures stated can be delivered, maintained and enforced throughout the event. If your application doesn’t contain enough detail then your application won’t be considered.
On receipt of your application, your documentation will be passed to the Portsmouth Events Safety Advisory Group (PESAG) for consideration. If PESAG members agree your documents show that significant plans have been put in place (including evidence that your event will be COVID secure), you’ll be invited to attend a PESAG meeting. This will give you a chance to discuss your event further and to answer any remaining questions.
You’ll be given an answer in writing on the same day as the PESAG meeting, to confirm if your application has been approved or declined.
You must submit your application and supporting documents at least six weeks before a PESAG meeting date (twelve weeks if a road closure is required). PESAG meetings take place on the second Friday of every month. If we do not receive your documentation within this time frame, your application will not be considered.