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Guidance about providing early education funding and childcare entitlement for 2, 3 and 4-year-olds

To offer funded places, you must register with the local authority first as a ‘local provider’. This involves signing up to the local provider agreement and being set up on the Provider Portal system which enables you to claim for funded children. If you would like to find out more about this funding or want to register to be a local provider of early education funded places, email

Registration can take up to six weeks so it is important that you do not start offering a funded place until we have confirmed when you can claim the funding from.

Forecast and headcount tasks

Each term, we will issue two tasks through the Provider Portal.

The Forecast Task is where you to let us know which children will be accessing a funded place, and for how many hours, the following term. You will be paid for the hours you submit on the headcount task at the beginning of the term.

The Headcount Task is issued during the term to check if there have been any changes since you submitted the Forecast Task. If there are no changes, just submit the same information again to confirm this. If there are more or less children/hours than you forecast, just submit the Headcount Task to show the actual children and funded hours for that term. At the end of the term we will finalise your payment by either paying you more (if you had more children/funded hours) or invoicing you (if you had less children/funded hours).

If you submit the Headcount Task and things change again, just email and ask for an Amendment Task. Then you can let us know the most accurate information before the payments are finalised at the end of term.

Early Years Pupil Premium (EYPP)

Registering for EYPP could provide up to an extra £300 for your child’s nursery, pre-school or childminder to fund valuable support that could include extra training or resources to help raise the quality of your child’s early education. Speak to your childcare provider if you believe your child may be eligible.

Children who are 3 and 4 and who meet the eligibility criteria will be funded at a rate of 53p an hour.

Eligibility criteria are that families need to meet one of the following criteria:

  • Income Support
  • Income-based Jobseeker’s Allowance
  • Income-related Employment and Support Allowance
  • Support under part VI of the Immigration and Asylum Act 1999
  • The guaranteed element of State Pension Credit
  • Child Tax Credit (provided they’re not also entitled to Working Tax Credit and have an annual gross income of no more than £16,190)
  • Working Tax Credit run-on, which is paid for four weeks after they stop qualifying for Working Tax Credit
  • Universal Credit
  • They have been in local-authority care for one day or more in England or Wales
  • They have been adopted from care in England or Wales
  • They have left care under a special guardianship order or residence order in England or Wales

Eligibility will need to be checked annually to ensure circumstances haven’t changed.

For further information please email

Contact the early education funding team

The funding team deals with all work relating to early education funding, including the local provider agreement, claims, payments, compliance and outreach support for families.

Contacts to this team should be via

You can also call us on 023 9284 1974.

Contacts from parents or professionals specifically regarding 2-year old funding should be via

Useful links

You can find links below to government documentation and guidance about providing early education funded childcare for 2, 3 and 4-year-olds.

Portsmouth early education funding and processes documents

Early education funding and processes