Official copy certificates

The register office can provide a copy certificate for a birth, marriage, civil partnership or death that occurred within the city of Portsmouth. You will need to provide the following information:

• certificate type: marriage, civil partnership, death or birth*
• name or names the certificate applies to
• date and place of the event
• any other relevant information that may help us to locate the certificate

* There are two types of birth certificate. The full birth certificate shows all names, date and place of birth, parents’ full names and occupations. For a passport application a full birth certificate is needed. A short birth certificate is also available, which shows full name, sex, date of birth and registration district of birth.

• Online – complete the online form to request and pay for a certificate.
• By email – download and complete the relevant application form from the list below and email it to registrars@portsmouthcc.gov.uk. We will telephone you for payment once the entry has been searched for and found. This may take up to five working days depending on which service you have requested.
• By post – print off and complete the relevant application form below, and post it to us with the required fee.  Cheques or postal orders should be made payable to Portsmouth City Council. Overseas applicants are asked to send a cheque drawn in pounds sterling.

We cannot issue a certificate until we have received payment. For events that have occurred recently a reduced fee may apply.

Standard service per certificate £11

Your certificate can be collected or will be posted to you by 2nd class mail after five working days

Priority service per certificate £35

Your certificate can be collected or posted to you by 1st class mail within 24 hours. Your certificate can be collected or posted to you by 1st class mail within 24 hours. This service is temporarily only available by calling 023 9282 9041.

These commemorative certificates are a unique keepsake of a birth, marriage, civil partnership naming or vow renewal ceremony. You can see examples of each displayed at Portsmouth register office. Commemorative certificates are A4 size (210mm x 297mm), printed on quality paper and cost £5.

Commemorative certificates cannot be used for legal or statutory purposes.

Find out more on the commemorative certificates page.