This page gives you information about holding an outdoor event in Portsmouth.
If you are planning to hold an event on PCC land you must complete our full event application form.
The form is designed for all events including street parties and beach cleans, so please complete as much information as possible relating to your event.
As a part of the application you will need to upload your event risk assessment, public liability certificate and a site plan with a clear illustration of the layout of your event.
For guidance on the planning process behind organising a safe and a successful event, please download the event management plans guidance notes.
How much notice do we need?
We can’t accept any requests with less than 3 weeks’ notice.
If you are holding your event on a public highway or road, then at least 12 weeks notice is required. This allows enough time for the legal process to be completed. Please submit your traffic management plan with your application form.
What happens next?
After we receive your completed application form, it will be submitted to the Cabinet Member for agreement for PCC land to be used. It will then be sent to the Portsmouth Event Safety Advisory Group. This group includes representatives from the Police, Fire and Ambulance Services, as well as other relevant council departments, such as licensing and traffic. The events team will then contact you about any further information required. Once all requirements have been met, your event will be approved to go ahead. You will receive an email to confirm approval.
How much does it cost?
The cost of holding an event in Portsmouth varies depending on the location, duration and nature of the event. Costs will be discussed with you during the application process.
The Events Team organises a broad range of free outdoor, recreational, civic, royal and other events for the city including the Remembrance Sunday Service, Live at the Bandstand, the Rural and Seaside Show, Southsea Food Festival, Christmas Light Switch-ons and the Mayor Making Ceremony.
We also provide support for other events such as the Great South Run and Race for Life and work with the organisers of large scale events, such as Victorious Festival.
As well as organising our own programme of events, we provide assistance and support to people who want to put on their own event on council land.
If you are planning an event in Portsmouth, please complete our full event application form, referring to our guidance notes and terms and conditions below.
If you would like advice or to discuss an idea for an event, please contact us at firstname.lastname@example.org and we’ll be happy to help.