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Register of Data Sharing Agreements and Data Protection Impact Assessments
Adult Care and Public Health - June 2021
| Title | Summary | Parties | Directorate | From: | Data Protection Impact Assessment Yes/No |
|---|---|---|---|---|---|
| Information Sharing Operational Agreement between Portsmouth Hospitals Trust and Portsmouth City Council for access to VitalPac clinical management system | Operational agreement to facilitate access to the principal clinical management system of Portsmouth Hospitals Trust in order to provide information regarding the current clinical status and current location of patients at Queen Alexandra Hospital. | Portsmouth Hospitals Trust and Portsmouth City Council | Adult Social Care | 01 November 2013 | Yes (Portsmouth Hospitals) |
| Portsmouth Rehabilitation & Reablement team | Operational agreement to enable staff working within the integrated health and social care team to access and share on a needs basis information relevant to the health and social care assessment and care planning of patients referred to PRRT | Portsmouth City Council/Solent NHS Trust | Adult Social Care | 01 April 2014 | No |
| Information Sharing Framework Health and Social Care Partners - Hampshire and Isle of Wight Region | Overarching framework agreement between Portsmouth, Hampshire, Southampton and Isle of Wight Councils, Portsmouth Hospitals, Solent Health, Portsmouth CCG, Southampton CCG | Portsmouth, Hampshire, Southampton and Isle of Wight Councils, Portsmouth Hospitals, Solent Health, Portsmouth CCG, Southampton CCG | Adult Social Care | 01 August 2018 | No |
| Learning Disability Services Section 75 Agreement | Learning Disability Services Section 75 Agreement between Solent NHS Trust and Portsmouth City Council | Portsmouth City Council/Solent NHS Trust | Adult Social Care | 01 April 2014 | Yes |
| Operational agreement for information sharing between Solent NHS Trust and Portsmouth City Council for Learning Disability Services | Operational agreement for information sharing between Solent NHS Trust and Portsmouth City Council for Learning Disability Services which supports the Section 75 agreement for LD services between Solent and the council. | Portsmouth City Council/Solent NHS Trust | Adult Social Care | 01 April 2014 | Yes |
| Community Independence Service access to Solent NHS Trust's electronic patient record system | Operational agreement for information sharing and Portsmouth City Council Community Independence Service access to Solent NHS Trust's electronic patient record system | Portsmouth City Council/Solent NHS Trust | Adult Social Care | 01 January 2018 | Yes |
| Continuing Health Care Section 75 Agreement | Section 75 Agreement between Solent NHS Trust and Portsmouth City Council for Continuing Healthcare commissioning | Portsmouth City Council/Portsmouth CCG | Adult Social Care | 01 April 2015 | Yes |
| Operational Agreement for information sharing for Continued Healthcare | Operational agreement for information sharing between Solent NHS Trust and Portsmouth City Council for Continuing Healthcare Services which supports the Section 75 agreement for Continuing Healthcare services between Solent and the council. | Portsmouth City Council/Solent NHS Trust/Portsmouth CCG | Adult Social Care | 01 April 2015 | Yes |
| Adult Social Care Returns | Operational agreement for the exchange of data between Solent NHS Trust and Portsmouth City Council for the return of data to NHS Digital for the purpose of the statutory return of data to NHSD on behalf of Solent and the council, including for the Short and Long Term Care (SALT) return. https://digital.nhs.uk/data-and-information/data-collections-and-data-sets/data-collections/social-care-collections | Portsmouth City Council/Solent NHS Trust | Adult Social Care | 01 August 2018 | Yes |
| Shared Record in SystmOne | Operational agreement for the exchange of patient and service user records in SystmOne between Solent NHS Trust and Portsmouth City Council | Portsmouth City Council/Solent NHS Trust | Adult Social Care | 01 June 2019 | Yes |
| Shared Record in SystmOne | Operational agreement for the exchange of patient and service user records in SystmOne between Portsmouth GP Practices and Portsmouth City Council | Portsmouth City Council/Portsmouth GP Practices | Adult Social Care | 01 June 2019 | Yes |
| Liaison Financial Services | Joint Data Controller Agreement between Portsmouth CCG, Portsmouth City Council and Liaison Financial Services in respect of financial services supplied to the CCG | Portsmouth CCG, Portsmouth City Council and Liaison Financial Services | Adult Social Care | 01 August 2020 | No |
| Hampshire & Isle of Wight Sustainability & Transformation Partnership (STP) Data Sharing Agreement | Overarching agreement to provide the mechanism for establishing effective data sharing to support clinical/service led initiatives within the STP and to be used, where beneficial, for any other data sharing across wider public services that include health and care data. To simplify the establishment of data sharing arrangements across the STP area, by providing a common, consistent approach and template documentation. Sharing initiatives established via this approach may engage organisations beyond the core STP partners, such as universities and commercial partners where this is assessed as necessary and agreed. | Hampshire & Isle of Wight STP Partners | Adult Social Care/Public Health | May 2021 | No |
| Hampshire and Isle of Wight Fire and Rescue Service (HIOWFRS) - Adult Safeguarding | Operational agreement for information sharing between HIOW FRS and PCC for adult safeguarding | HIOW FRS and PCC | Adult Social Care | 01 May 2021 | No |
| Wellbeing Service - operational agreement between GPs and Wellbeing Service | Operational agreement for information sharing between GP Practices and Portsmouth Public Health to support GP referrals to the Wellbeing Service, informing GPs of outcomes of Wellbeing Service interventions, and collecting outcomes for reporting. The agreement also allows the sharing of pseudonymised and anonymised data for health and social care planning | Portsmouth City Council/Portsmouth GP Practices | Public Health | 24 August 2016 | Yes |
| Care and Health Information Exchange and Analytics Data Sharing Agreement | Care and Health Information Exchange and Analytics (CHIA) Data Processing Agreement with Portsmouth City Council. SCWCSU (the Data Processor) will allow access to designated Portsmouth Public Health Analysts and restricted set of pseudonymised data, which will be a subset of the data held in CHIA for public health intelligence purposes. | NHS South Central and West Commissioning Support Unit (SCWCSU)/Portsmouth City Council | Public Health | 01 July 2019 | Yes |
| National Child Measurement Programme | Operational agreement for data sharing for the National Child Measurement Programme (NCMP) between Portsmouth City Council and Solent NHS Trust | Portsmouth City Council/Solent NHS Trust | Public Health | 01 July 2018 | Yes |
| National Drug and Alcohol Treatment Monitoring System (NDTMS) | Data sharing protocol between drug and alcohol treatment services and Public Health England for the routine supply of data to the National Drug and Alcohol Treatment Monitoring System | Public Health England/Portsmouth City Council | Public Health | 01 August 2018 | No |
| Long Term Conditions Hub | Operational agreement for information sharing for the Long Term Conditions Hub - a multi-disciplinary partnership to improve the care and treatment pathways for people with long term health conditions, including access to Wellbeing Services. | Portsmouth Primary Care Alliance, East Shore Partnership, Portsdown Practices, Solent NHS Trust, Portsmouth Hospitals Trust, | Public Health | 01 November 2019 | Yes |
| Information Sharing to Tackle Violence | Operational agreement for data sharing between Portsmouth Hospitals Trust (PHT) and Portsmouth Public Health in respect of emergency department attendees who have experienced some form of violence. The sharing of the PHT data is for community safety partnership purposes and included the national Information Sharing to Tackle Violence Data Set. | Portsmouth Hospitals Trust and Portsmouth City Council | Public Health | 01 September 2020 | Yes |
| Local Authority Data Sharing Agreement for CTAS (NHS Covid Test and Trace System) | The parties consider this data sharing necessary to fulfil their responsibilities to take action to manage and mitigate the spread and impact of the current outbreak of Covid-19. These responsibilities are as set out in the COPI Notice. | Public Health England/Portsmouth City Council | Public Health | 7th October 2020 | Yes |
| Covid-19 Intelligence | Operational agreement for data sharing between Hampshire, Isle of Wight, Southampton and Portsmouth councils for the exchange of Covid-19 data supplied to the councils by Public Health England for intelligence purposes and to inform their collective pandemic management and the Local Resilience Forum's response. | Hampshire, Isle of Wight, Southampton and Portsmouth councils | Public Health | 01 October 2020 | Yes |
| Data Sharing for Covid-19 Purposes | DPIA and DSA for sharing data for Covid-19 purposes including local contact tracing, supporting self-isolation and delivery of the Covid Winter Discretionary Grant Scheme | Portsmouth City Council and the Hive Portsmouth | Public Health | 01 January 2021 | Yes |
| S12 Solutions App | DPIA and DSA for the use of the S12 Solutions App for booking 'Section 12' Doctors for Mental Health Act 1983 assessments and approvals | Portsmouth City Council, Southern Health NHS Trust and S12 Solutions Ltd. | Adult Social Care | May 2021 | Yes |