To do our job we need information about the health and wellbeing of people in Portsmouth – both now, and how this might change in the future. This information comes from lots of different places. Some is data we collect ourselves through the services that we pay for or provide (like the Wellbeing Service), and some is data which comes from our partners in other parts of the local authority, the NHS (such as primary care and pathology data), and other local or national organisations.
Some of the data from national organisations (NHS Digital) includes births and deaths data, which may involve using personal data only where necessary.
We also receive hospital data (A&E; inpatient and outpatient hospital admissions) which is de-personalised data (often referred to as pseudonymised data) and supplied by NHS Digital in accordance with section 261(1) and section 261(2)(b)(ii) of the NHS Act 2012. De-personalised data means replacing personally identifiable information such as your NHS number with an alternative ‘identifier’ such as a random reference number so that individuals can’t be identified.
The data is processed by Portsmouth City Council in accordance with current data protection legislation.
The legal basis for processing personal data is:
Article 6(1)(e) of the GDPR – It is necessary for us to process your information so we can carry out our official functions or public tasks
The condition for processing special category personal data is:
Article 9(2)(h) of the GDPR – It is necessary for us to process your personal data for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services.
Data from these sources help us understand more about the nature and causes of disease and ill-health in the area by measuring the health, mortality and care needs of the population and ill-health in the area and how we live. This enables us to plan and evaluate services to monitor health and ensure the services are effective and working for the benefit of the population by improving or protecting public health.
Please also note that no automated decision making (decisions taken without a person involved) occur for any parts of these procedures controlled by Portsmouth City Council and we do not use profiling to deliver our service to you.