New national restrictions are in place. Make sure you know what to do to Protect Portsmouth.
The general data protection regulation (GDPR) states that the council should not hold personal data longer than is absolutely necessary. Our corporate retention schedule tells you how long we keep the records we work with, what we do with them at the end of that time, and the reasons why we do those things.
The schedule applies to all documents we keep as a record of the council’s actions and contacts with the public and staff. It covers records in all formats, paper or electronic, including emails, letters, photographs, databases, spreadsheets, recordings – even informal telephone messages if they are a record of a significant conversation.
There are three ways to find types of record:
You can narrow your search by using more than one of these options.
If you find an error in this list, or know of a type of record which we keep that is not on it, please contact the Data Protection Officer, DataProtection@portsmouthcc.gov.uk or the Modern Records Supervisor via Modern Records (ModernRecords@portsmouthcc.gov.uk)