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Payment of allowances
The annual basic allowance is £11,483, payable to each member in monthly instalments, in arrears.
The following are specified as the positions carrying special responsibilities, for which special responsibility allowances are payable. Payments will be made in monthly instalments, in arrears.
(A Member may claim only one such allowance, which, in the case of ambiguity, is the special responsibility allowance with the highest value):-
|Role||Multiple of basic allowance||SRA|
|Leader of the main opposition group||0.6||£6,890|
|Other group leader (5 or more members)||0.3||£3,445|
|Other group leader (2 to 4 members)||0.2||£2,297|
|Chair of a regulatory committee||0.35||£4,019|
|Chair of a scrutiny panel||0.25||£2,871|
|Shadow Cabinet Spokesperson||0.1||£1,148|
|*Deputy Lord Mayor||0.1||£1,148|
The basic allowance is index linked to any annual pay adjustment that may be awarded to local government officers, and does not constitute an amendment to this scheme.
* Recognising the roles of Lord Mayor and Deputy Lord Mayor are greater than is required normally of a councillor, as per The Local Authorities (Members’ Allowances) (England) Regulations 2003, Special Responsibility Allowances.
Travel allowance is claimable by members at the same rate as officers, and these will be updated in line with such rates. The private motor vehicle business mileage rate will be updated when HM Revenue and Customs review the rate.
Travelling expenses cannot be claimed for business journeys within the city as these expenses are covered by the members’ basic allowance with the exception of late night taxis (see note below). Travel claims to a destination outside the City must be from a member’s Portsmouth registered address, (or from the Council’s Civic Offices if that is the member’s starting point and is nearer to the destination). Claims from another location can be made if it is nearer to the destination outside the City.
Where expenditure is necessarily incurred on travelling away from the city on formally approved city council business within the United Kingdom a member may claim an allowance not exceeding the following:-
|Public Transport – The ordinary fare|
|Rail – Standard (non first class) fare|
|Private Motor Vehicles||45p per mile (Max of 60 miles per claim and 10,000 miles per year) 25p per mile there after|
|Private Motor Cycles||24p per mile|
|Bicycles||20p per mile|
Subsistence is not claimable.
This allowance is to enable a carer to be employed to look after a child or an elderly or disabled person who normally resides with a councillor and cannot be left alone. This allowance can only be claimed when the Member concerned is required to attend approved meetings as per Appendix 1.
A carers’ allowance is not applicable for party group meetings, canvassing or electioneering, but is available for ward work, advice centres and civic functions. Reimbursement for meetings is allowed beyond the actual duration of the meeting, given that care must usually be booked in advance for a fixed period. The allowance will not be payable to the claimant’s own household.
The rate of reimbursement for carers’ allowance is equivalent to the Living Wage Foundation rate of £9.50 per hour. This is per person cared for and is unlimited.
Records of any payments made must be submitted to the local democracy manager. No payment under this scheme can be made without receipts.
NB: Any claim for carers’ allowances made under this scheme shall be made within two months of the meeting.
An IT allowance is not claimable.
In accordance with Section 99(4) of the Local Government Act 2000, attendance allowances are no longer payable.
The costs involved in the installation of a telephone line at a member’s private address, the costs of council related calls made from such a telephone and the monthly line rental for the telephone are not claimable.
All Members are entitled to the use of a council-owned mobile phone, and may receive reimbursement for all council business calls made.
In accordance with The Local Government Pension Scheme (Transitional Provisions, Savings and Amendment) Regulations 2014, members can no longer join the LGPS.
Any remuneration received through representing the Council on any Outside Body sits outside the Scheme.
Annual adjustments are in place but notwithstanding the index-linked arrangement, a further review of the Scheme be carried out to be completed in time for the start of the 2021-2022 financial year to meet the 4-yearly review requirement.
Approved duties for the purposes of claiming carer’s and travel allowances: