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Local Outbreak Engagement Board

(Health and Wellbeing Board subcommittee)

Tuesday 30th June 2020, 12.30pm

Present: Councillor Matthew Winnington (Chair), Councillor Suzy Horton, Councillor Judith Smyth, Councillor Luke Stubbs, Cllr Jeanette Smith, Roger Batterbury (Healthwatch), Helen Atkinson (Director of Public Health), Steve Labedz (Portsmouth Education Partnership), Alison Jeffery (Director of Children’s Services), Cheryl Scoot (PCC communications), Natasha Edmunds (Director of Corporate Services), Matthew Gummerson (Strategic Lead for Intelligence), Kelly Nash (Strategy Unit, PCC).

Apologies: Councillor Matthew Atkins, Louise Wilders (HIVE Portsmouth), Dr Linda Collie (Portsmouth CCG), Stef Nientowalski (Shaping Portsmouth)

1. Notes of last meeting (22nd June 2020)

The notes were agreed as an accurate record of the meeting.

2. Local Intelligence Summary

Matthew Gummerson provided a presentation on the current data picture in Portsmouth,
covering infections, deaths and emerging test and trace data.

It was reported that only one new infection had been identified from “Pillar 1” testing in the
past two weeks. There had been no Covid-19 related deaths at PHT since the first week of
June, and the peak of deaths was recorded on 9th April.

In the city, the total number of deaths each week was higher than an average week from the
end of March to early May, although since w/c 15th May, total deaths have been below

Test and Trace data is starting to become available but not for wider sharing. However, this
is important as developing the understanding of the data and sources will inform future
outbreak planning.

Roger Batterbury noted that in an interview with the Mayor of Leicester, there were
references to data delays, and asked if that was also an issue for Portsmouth. Matt
responded that a data agreement was received and submitted in the previous week, so this
now seems prompt, but issues around delay may have preceded any data agreement. The
opportunity was also taken to highlight that some media statements circulating, referencing
Portsmouth as being on the brink of a local lockdown, were incorrect and based on a
misinterpretation of publically available data. It was agreed that a press statement would
be issued to address this issue.

The Chair thanked Matthew Gummerson for the presentation.

3. Local Outbreak Plan

Helen Atkinson introduced the plan, which would be put on the PCC website and submitted
to wider assurance arrangements by the end of the day. It was noted that following the
previous LOEB conversation, a section had been added on health inequality and some
specific wording on reducing rather than exacerbating inequality. A section had also been
included on the next steps around accommodation for the homeless community.
Community centres were referenced as part of the high-risk settings issue.

The LOEB had commented on the communications strategy and this would be discussed in
more depth later in the meeting.

Action cards had been completed for Solent NHS, QAH and the PHE SOP was included. It
was reported to the Board that there is representation on the Health Protection Board from
both NHS Trusts.

Cllr Smith asked why there was not reference to the HIVE leading the BAME agenda for the
city. Helen Atkinson responded that the HIVE has a wider and significant role around
support for vulnerable people, and Natasha Edmunds set out that there are a number of
engagement and other pieces of work with the BAME community that are taking place,
some through the HIVE and others taken forward differently, and the organisations are
working together to ensure good information flow and that there is not duplication. Cllr
Smith stated that some communities in Portsmouth don’t trust the council, and that was
why the HIVE should be leading on the work. It was accepted that there was a need to work
together to ensure that all vulnerable groups and individuals have their needs understood
and met.

Cllr Smyth noted that it is important that good data is collected about the impact of services,
and that this information is not available anymore.

Members of the Board noted the adjustments that had been made to the plan since the
previous meeting, and agreed the Plan.

4. Communications – discussion item

Cheryl Scott outlined the approach regarding the approach to communications. It is
recognised that many partners have contributions to make to the wider approach to
engagement. It is proposed to circulate a draft strategy document with sections for
completion by the various partners and suggestions around particular campaigns and actions
that might be required. The aim is to have a body of material available that can be used in a
range of scenarios and situations, with the necessary tweaks; and also linked into the other
LRF authorities to ensure that there is coherence in messaging across the region. There will
also be a need to link with national messaging and communication assets. The importance
of joint working with partner organisations such as the HIVE was noted, and the feeling from
the Board is that the HIVE membership of the LOEB will be helpful in ensuring the local joinup.

5. Assurance Process

Helen Atkinson provided an overview of the assurance process in place for the Local
Outbreak Plans, and reported that Portsmouth had self-reported a good level of
preparedness in most areas , but with some work to do in areas relating particularly to high risk settings, data sharing, testing and contact tracing.

Future meetings will receive reports around the state of readiness and actions being taken
to address these.

The meeting concluded at 1.45pm