Staff can book rooms at the Guildhall for a charge. There are also additional charges if you need the room set up in a particular way.

You should only book Guildhall meeting rooms for a high profile event or meeting, and where no other civic office meeting room would be suitable. 

In the table below you can see a summary of the different room sizes and facilities available.  This information is also available to download below.

Guildhall rooms to book

 Room Details
Harlequin Room
  • Ground floor, with its own bar. Connected to the Ground Floor Foyer areas, which are suitable break-out spaces or syndicate rooms.

  • 150 x Theatre style / 100 Cabaret style

  • Full day £360 + Vat / Half Day £260 + Vat

Portsmouth Room
  •  Newly refurbished, first floor, with a bar and lounge.

  • 120 x Theatre style / 84 x Cabaret style

  • Full Day £300 + Vat / Half Day £200 + Vat

Meeting Room 1 - Strauss
  • Third floor, has a screen and projector, and high ceilings.

  • 30 x Theatre style / 30 x Boardroom / 25 x Cabaret style

  • Full Day £140 + Vat / Half Day £80 + Vat

Meeting Room 2 – Elgar
  •  Third floor, a smaller room with screen and projector.

  • 20 x Boardroom / 20 x Theatre style

  • Full Day £130 + Vat / Half Day £70 + Vat

Main Auditorium
  • Ground floor, with stage, draping and curtains  - can be shrunk for an intimate dinner or opened up for a large exhibition.

  • 2,009 x Theatre Style / 564 Dinner Dance / 1,000 Reception

  • From £3,300 + Vat

Lord Mayor’s Banqueting Room
  •  Based in the Lord Mayor’s quarters, suitable for conferences or dinners.

  • 120 x Dinner/Theatre Style

  • Full Day £400 + Vat / Half Day £300 + Vat

How to book

To reserve a room, complete the booking form below. You will need to supply details including your department and contact details. Once the booking is complete you should receive an email confirming the arrangements. For more details, or to book a room, phone 023 9283 4146 or 023 9283 4340 or email


Refreshments are also available but must be booked at least 24 hours in advance. To request refreshments, fill in the online catering form below and you will be invoiced after the meeting or event. You will need to confirm the layout of the room at time of booking as extra charges may apply.


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