Coronavirus: council service information and advice
Information about changes to council services as a result of coronavirus
The council is required to divide the area into polling districts, designate a polling place for each district, and periodically review these arrangements.
- A polling district is a sub-division of an electoral area (ward) into a smaller geographical unit comprising a number of streets/houses
- A polling place is a building or area in which polling stations will be designated by the Returning Officer
- A polling station is defined as the actual room or building where the poll is held
The council last completed a full review of polling districts and polling places in 2014.
The duties of the council are:
(a) To ensure that all electors have such reasonable facilities for voting as are practicable in the circumstances, and;
(b) To seek to ensure that so far as is reasonable and practicable, polling places are accessible to all electors including those who are disabled
In designating polling districts and polling places there are a range of practical issues that must be considered such as the availability of suitable venues. The review process will not consider changes to constituency or ward boundaries as these are beyond the scope of this review process.
The review is scheduled as follows:
- 17 July - Publication of the formal Notice of Review and the start of the consultation period
- 5.00pm, 27 August - Close of consultation period
- 20 September - Report to Governance and Audit and Standards Committee
- 15 October - Report to Full Council
- 1 December - Publication of 2020 electoral register including any changes following the review process
Role of the Returning Officer
The council is required to consult the Returning Officer as part of the review. Accordingly, the Returning Officer has examined the current polling arrangements and has made some proposals for amendments. You can find these in the Returning Officer's representations document.
How to comment on the review
The council would welcome any elector within the authority area or any other interested person or body to make a representation or comment on the current polling arrangements or on the proposals made by the Returning Officer.
Representations should be returned by no later than 5.00pm on Tuesday 27 August to:
- Election Services, Civic Offices, Guildhall Square, Portsmouth, PO1 2QR
- or by email to firstname.lastname@example.org
The council is required to make all submissions, relevant correspondence and decisions relating to the review process available for public inspection.
Conclusion of the review
After the consultation period the council will provide final proposals for polling districts and polling places taking into consideration all representations made. A report will then be submitted to the Governance and Audit and Standards Committee who will make recommendations to Full Council.
Any amendments to the existing polling arrangements that are approved will come into force on publication of the 2020 electoral register on 1 December 2019.