The council website forms one part of our public provision of information and interactive services. The website or pages within should not be regarded as the complete service offered by the council. We make every effort to keep our website information precise and up to date; but Portsmouth City Council cannot accept responsibility for any errors or omissions or liability for any inconvenience, loss or damage, however arising, from the use of, or reliance of this information.

We do not offer any direct information but Portsmouth City Council will usually link the visitor to a site that can. Whilst we endeavour to ensure that linked sites are accurate and reliable we cannot accept any liability for the accuracy or content of these sites. A link listing should not be taken as endorsement of any kind and the council does not necessarily endorse the views expressed within the linked site. We have no control over the servers delivering linked pages and therefore cannot guarantee availability.

If you have any queries or doubts regarding the content, products, services or privacy practices of other websites, feel free to contact us.

Public Health Portsmouth improves and protects the health of the whole population in Portsmouth. We do this in a number of different ways. For example, we:

  • Work with other departments in the city council, the NHS, and other local and national organisations to make changes that will improve and protect the health of the population as a whole, for example to reduce social or environmental risks to health
  • Use a range of information from different places to understand health and wellbeing issues and trends for the local population as a whole and for different communities or areas of the city. This allows us to allocate our scarce resources more effectively
  • Pay for public health services that are provided for local people, for example the Wellbeing Service that supports people to have healthier lifestyles.

What information we use and why
To do our job we need information about the health and wellbeing of people in Portsmouth - both now, and how this might change in the future. This information comes from lots of different places. Some is data we collect ourselves through the services that we pay for or provide (like the Wellbeing Service), and some is data which comes from our partners in other parts of the local authority, the NHS, and other local or national organisations.

Some of the data from national organisations (NHS Digital and Office for National Statistics) includes births and deaths data (please see below for detailed information), which may involve using personal data only where necessary. We also receive hospital data (A&E; inpatient and outpatient hospital admissions) which is de-personalised data (often referred to as pseudonymised data) and supplied by NHS Digital in accordance with Section 2B of the NHS Act 2006 (as inserted by Section 12 of the Health and Social Care Act 2012). De-personalised data means replacing personally identifiable information such as your NHS number with an alternative ‘identifier’ such as a random reference number so that individuals can’t be identified.

Data from these sources help us understand more about the nature and causes of disease and ill-health in the area by measuring the health, mortality and care needs of the population and ill-health in the area and how we live.  This enables us to plan and evaluate services to monitor health and ensure the services are effective and working for the benefit of the population by improving or protecting public health.

 

The kinds of information we use

Much of the information we use is in anonymous form (through aggregation). In other words, it is made up of statistics that relate to groups of people rather than to individuals. For example, we use aggregate data to produce statistics to help the public sector locally to identify local priorities to improve and protect the community we serve.

We also use data that relates to groups of individuals. We might also need to link different sources of information together. For example, deaths data is used to produce suicide audits by linking into hospital / GP / social care data and births data can be linked into child care / social care systems when infant deaths are investigated usually as part of local "Safeguarding Children" projects. When we do need to use data relating to individuals, we remove as much of the detail as possible that could identify an individual. For example, we replace date of birth with age in years and home addresses with codes that cover larger geographical areas.

Sometimes we will need to use personal information, and where we do so we will make it clear when we collect personal information why we need this and what we intend to do with it.

 

How we protect the information we use

We take our legal and professional obligations to protect the confidentiality of personal information very seriously. As well as limiting the amount of personal information we hold, we make sure that our staff can only see information that is essential to their job. Some of the personal information we use is held on paper and some is held on computers. In both cases, we have processes to securely protect these records and to permanently delete any information that we no longer need to hold.

 

Who we share information with

Much of the information we produce is in the form of anonymous statistics published through our website and in reports and papers to the Health and Wellbeing Board and other partners. We never publish information that could be used to directly identify an individual. We only share information about individuals when the direct consent of individuals has been obtained or when there is a clear basis in the law for that information to be shared.

Along with other council departments, Public Health Portsmouth follows the principles and standards for information sharing and data protection which are set out in the Portsmouth Information Sharing Framework , as well as national legislation, guidelines etc.

 

What are your rights?

You have the right to request that Portsmouth City Council stop processing your personal data in relation to any council service. However, if this request is approved this may cause delays or prevent us delivering a service to you. Where possible we will seek to comply with your request but we may need to hold or process information in connection with one or more of the Council’s legal functions.

You have the right to opt-out of Portsmouth City Council's Public Health Intelligence Team receiving or holding your personally identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on the specific data is and what programme it relates to. For further information, please contact the Public Health team by email: publichealth@portsmouthcc.gov.uk

 

Further queries

This privacy notice was written to be clear and concise. It does not provide exhaustive detail of all aspects of Public Health Portsmouth's collection and use of information, including personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.

You may also ask to find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998 using the contact details below.

 

If you would like further information, please send your requests to the address below:

Public Health Portsmouth

Portsmouth City Council

Floor 2, Core 4

Civic Offices

Guildhall Square

Portsmouth, PO1 2AL

email: publichealth@portsmouthcc.gov.uk

 

Further information and independent advice can be found on the Information Commissioners website

 

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 15 May 2017.

This notice provides details of how Portsmouth City Council collects and uses information about births. For more general information about how Portsmouth City Council uses your information for Public Health purposes, please refer to the online privacy section of the Portsmouth City Council website.

 

What is this information?

Portsmouth City Council has a Data Access Agreement with NHS Digital for the supply of Office of National Statistics (ONS) births data in accordance with section 42(4) of the Statistics and Registration Service Act 2007 as amended by section 287 of the Health and Social Care Act 2012, and Regulation 3 of the Health Service (Control of Patient Information) Regulations 2002.  The birth data contains personal information (data which could potentially identify a specific individual). The following fields in the birth data classified as personal data are: address; place of birth; postcode of usual residence of mother/postcode of place of birth of child; NHS number of child; date of birth of child.  Other information contained includes: sex of child, birth weight, a birth in marriage indicator, country of birth of parents, occupation and socio-economic status of parents, a still birth indicator and age of mother.

 

Who uses this information?

The Public Health Intelligence Team in Portsmouth City Council

 

What do we do with this information?

This information is used for the purposes of statistical analysis, the monitoring of population health and demographic change in the city, and to inform the planning and commissioning (buying) of health services.

Typical uses of statistical analysis of births data are for the following:

  • Joint Strategic Needs Assessments (JSNAs);
  • Joint Health and Wellbeing Strategies;
  • the annual report of the Director of Public Health;
  • reports commissioned by the Health and Wellbeing Board;
  • public health and wider Local Authority health and wellbeing commissioning strategies and plans;
  • public health advice to NHS commissioners;
  • local health profiles;
  • health impact assessments
  • responses to internal and external requests for information and intelligence on the health and wellbeing of the population.

Statistical outputs using births data include local breakdowns of seasonal monitoring of trends in birth rates, community profiles; the monitoring of still birth rates; low birth weights analysis; and include analysis of births by maternal age (aggregated for young mothers and older mothers for service planning).

Personal data are processed by Portsmouth City Council for specific purposes including: distribution and relationship between place of residence and place of birth (requires postcodes and address); seasonal monitoring of trends in birth rates (requires date of birth of child). Should a child safeguarding investigation arise due to child deaths and stillbirths, which may require the use of the child's NHS number. 

When we do need to use personal data, we remove as much of the detail as possible that could identify an individual. For example, we replace date of birth with month of birth; and home addresses and postcodes with codes that cover larger geographical areas (eg electoral wards).

No personal information is published, and numbers and rates in published reports based on counts fewer than five are removed to further protect confidentiality and anonymity.  All outputs comply with the ONS Disclosure Control Guidance for Birth and Death Statistics. The latest guidance is available on the ONS website.

 

Why do we use this information?

This information is used to protect and improve the health of the local population; and ensure that health, social care and public health services address local health needs and are focused on reducing health inequalities (differences in health status between groups and geographical areas). We also use information from this dataset for work on planning fertility and maternity services.

 

Who do we intend to share this information with?

Much of the information we produce is in the form of anonymous statistics published through our website and in reports and papers to the Health and Wellbeing Board and other partners. We never publish information that could be used to directly identify an individual. We only share information about individuals when the direct consent of individuals has been obtained or when there is a clear basis in the law for that information to be shared; for example, disclosure is necessary to protect a person from suffering significant harm or necessary for crime prevention or detection purposes.

 

How do we keep this information secure?

Portsmouth City Council will process your personal information appropriately and legally in accordance with the Data Protection Act 1998.  Information is held in a secure database which is only accessible to staff within the Portsmouth City Council's Public Health Intelligence Team (individuals authorised by NHS Digital and the Office for National Statistics). These staff members are trained in data protection / information governance. 

We have processes to securely protect these records and we only keep information for as long as is necessary and in accordance with the law; and which is consistent with the data access agreement between NHS Digital, the Office for National Statistics and Portsmouth City Council.

 

What are your rights?

You have the right to request that Portsmouth City Council stop processing your personal data in relation to any council service. However, if this request is approved this may cause delays or prevent us delivering a service to you. Where possible we will seek to comply with your request but we may need to hold or process information in connection with one or more of the Council’s legal functions.

You have the right to opt-out of Portsmouth City Council's Public Health Intelligence Team receiving or holding your personally identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on what the specific data is and what programme it relates to. For further information, please contact the Public Health team by email: publichealth@portsmouthcc.gov.uk.

 

Further queries

If you would like further information, please send your requests to the address below:

Public Health Intelligence Team

Public Health Portsmouth

Portsmouth City Council

Floor 2, Core 4

Civic Offices

Guildhall Square

Portsmouth, PO1 2AL

email: publichealth@portsmouthcc.gov.uk

telephone: 023 9268 8217

 

Further information and independent advice can be found on the Information Commissioners website

 

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 15 May 2017.

 

This notice provides details of how Portsmouth City Council collects and uses information about deaths. For more general information about how Portsmouth City Council uses your information for Public Health purposes, please refer to the online privacy section of the Portsmouth City Council website.

 

What is this information?

Portsmouth City Council has a Data Access Agreement with NHS Digital for the supply of Office of National Statistics (ONS) deaths data in accordance with section 42(4) of the Statistics and Registration Service Act 2007 as amended by section 287 of the Health and Social Care Act 2012, and Regulation 3 of the Health Service (Control of Patient Information) Regulations 2002.  The death data contains personal information (data which could potentially identify a specific individual). Information held include: address of deceased; postcode of usual residence of the deceased; place of death; NHS number of deceased; date of birth of deceased; date of death; GP and GP practice; name of coroner; name of certifier; cause of death; and occupation.  More information on this dataset can be found on the NHS digital content website.

 

Who uses this information?

The Public Health Intelligence Team in Portsmouth City Council

 

What do we do with this information?

This information is of great benefit to health and social care, and the use of it has led to considerable benefits to public health. The data is used to identify patterns and trends in mortality rates, life expectancy and premature death, highlighting differences between geographic areas, age, sex and other characteristics.

Typical uses of deaths data are for the following:

  • Joint Strategic Needs Assessments (JSNAs);
  • Joint Health and Wellbeing Strategies;
  • the annual report of the Director of Public Health;
  • reports commissioned by the Health and Wellbeing Board;
  • public health and wider Local Authority health and wellbeing commissioning strategies and plans;
  • public health advice to NHS commissioners;
  • local health profiles;
  • health impact assessments
  • suicide audits (this specifically requires NHS number)
  • end of life care projects
  • abdominal Aortic Aneurysm (AAA) screening programme
  • responses to internal and external requests for information and intelligence on the health and wellbeing of the population.

Statistical outputs using deaths data include local breakdowns of seasonal monitoring of trends of death rates (eg excess winter deaths); community profiles; the monitoring of causes of deaths which are considered preventable (eg heart disease, cancer and respiratory); monitoring deaths to protect the health of the population such as deaths from vaccine preventable diseases; monitoring drug and alcohol related deaths; suicide audits; and the monitoring of child deaths.

 

Personal data are processed by Portsmouth City Council for specific purposes including: distribution and relationship between place of residence and place of death (requires postcodes and address) in particular to inform suicide prevention; and seasonal monitoring of trends in death rates (requires date of birth and date of death). Should a child safeguarding investigation arise due to child deaths, which may require the use of the child's NHS number. 

 

When we do need to use personal data, we remove as much of the detail as possible that could identify an individual. For example, we replace date of birth with age in years; and home addresses and postcodes with codes that cover larger geographical areas (eg electoral wards).

No personal information is published, and numbers and rates in published reports based on counts fewer than five are removed to further protect confidentiality and anonymity.  All outputs comply with the ONS Disclosure Control Guidance for Birth and Death Statistics. The latest guidance is available on the ONS website.

 

Why do we use this information?

This information is used to protect and improve the health of the local population; and ensure that health, social care and public health services address local health needs and are focused on reducing health inequalities (differences in health status between groups and geographical areas). We also use information from this dataset for work on suicide and accident prevention to identify local suicide hotspots and risk factors locally.

 

Who do we intend to share this information with?

Much of the information we produce is in the form of anonymous statistics published through our website and in reports and papers to the Health and Wellbeing Board and other partners. We never publish information that could be used to directly identify an individual. We only share information about individuals when there is a clear basis in the law for that information to be shared; for example, disclosure is necessary to protect a person from suffering significant harm or necessary for crime prevention or detection purposes.

 

How do we keep this information secure?

Portsmouth City Council will process your personal information appropriately and legally in accordance with the Data Protection Act 1998.  Information is held in a secure database which is only accessible to staff within the Portsmouth City Council's Public Health Intelligence Team (individuals authorised by NHS Digital and the Office for National Statistics). These staff members are trained in data protection / information governance. 

We have processes to securely protect these records and we only keep information for as long as is necessary and in accordance with the law; and which is consistent with the data access agreement between NHS Digital, the Office for National Statistics and Portsmouth City Council.

 

What are your rights?

You have the right to request that Portsmouth City Council stop processing your personal data in relation to any council service. However, if this request is approved this may cause delays or prevent us delivering a service to you. Where possible we will seek to comply with your request but we may need to hold or process information in connection with one or more of the Council’s legal functions.

You have the right to opt-out of Portsmouth City Council's Public Health Intelligence Team receiving or holding your personally identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on what the specific data is and what programme it relates to. For further information, please contact the Public Health team by email: publichealth@portsmouthcc.gov.uk.

 

Further queries

If you would like further information, please send your requests to the address below:

Public Health Intelligence Team

Public Health Portsmouth

Portsmouth City Council

Floor 2, Core 4

Civic Offices

Guildhall Square

Portsmouth, PO1 2AL

email: publichealth@portsmouthcc.gov.uk

telephone: 023 9268 8217

 

Further information and independent advice can be found on the Information Commissioners website

 

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 15 May 2017.