Only authorised clinical personnel (prescribers) such as occupational therapists, physiotherapists and nurses, can have access to the CES. They need a valid CES Personal Identification Number (PIN) to maintain professional standards and effective management of the pooled fund. The structure of the PINs also allows the gathering of important management information.
The PIN system is managed through the Adult Social Care team at Portsmouth City Council, who require certain information and authorisation before a PIN can be created or changed. PINs will not normally be issued until someone has completed the necessary Prescriber Training.
Once in possession of a PIN, a prescriber may place orders for equipment through the Millbrook online ordering system 'Millflow'. If their requirements exceed the level of access granted by their PIN, or under certain circumstances relating to budget controls, orders may be referred to more senior colleagues to obtain authorising sanction for an order to continue.
Orders are placed by using numbered requisitions generated as the online ordering system which has the benefits of increased speed, security, and other enhancements. In all cases, however, prescribers must ensure that all relevant fields are filled in clearly and correctly to ensure effective processing of the order, and that any vital or useful additional information is included.