Life events and servicesLast updated: 26 February 2014 10:43 UK
The register office carries out all registration and citizenship services for Portsmouth, including:
- marriages and civil partnerships, officiating at approved Portsmouth venues
- birth registrations and changing birth certificate details, or registering a stillborn child
- registering a death. Also information on graves and memorials in the three Portsmouth cemeteries
- ceremonies - vow renewals, naming and citizenship
- certificates (see below) - official and commemorative
- searches and checks (see below) - family history, and checking applications for British nationality
To have an application for British nationality checked, email email@example.com or call 023 9281 6098.
For all other services, email firstname.lastname@example.org or call 023 9282 9041.
The address of Portsmouth register office is Milldam House, Burnaby Road, Portsmouth, PO1 3AF. Opening hours are Monday to Friday 9am to 4.30pm.
Official copy certificatesThe register office can provide a copy certificate for a birth, marriage or death that occurred within the City of Portsmouth. You will need to provide the following information and, if possible, a stamped, self-addressed envelope:
- certificate type: marriage, death or birth*
- name or names the certificate applies to
- date and place of the event
- Any other relevant information that may help us to locate the certificate.
* There are two types of birth certificate. The full birth certificate shows all names, date and place of birth, parents' full names and occupations. For a passport application a full birth certificate is needed. A short birth certificate is also available, which shows full name, sex, date of birth and registration district of birth.
Please print off the relevant application form below, and post it to us or bring it to the Register Office with the required fee. Cheques or postal orders should be made payable to Portsmouth City Council. Overseas applicants are asked to send a cheque drawn in pounds sterling.
We cannot issue a certificate until we have received payment. For events that have occurred recently a reduced fee may apply.
Standard service per certificate: £10, either collected from the register office or posted Royal Mail second class post within five working days
Priority service per certificate: £20, either collected from the register office within 24 hours, or posted Royal Mail first class post within 24 hours. Priority Service fee is £10 for the certificate and £10 for searching and issuing the certificate as a priority. This means if we cannot find the entry, we will only refund the £10 certificate fee.
Commemorative certificatesThese commemorative certificates are a unique keepsake of a birth, marriage, civil partnership naming or vow renewal ceremony. You can see examples of each displayed at Portsmouth register office. Commemorative certificates are A4 size (210mm x 297mm), printed on quality paper and cost £5.
Commemorative certificates cannot be used for legal or statutory purposes.
To order, download and complete the relevant form below and post back to us with payment, or visit the register office and pay with cash, credit or debit card.
Nationality checking service
Anyone applying for British nationality can have their completed application forms checked, and their original documents photocopied and certified by a trained nationality adviser. This means you don't have to send away any original documents. We then send completed forms and certified photocopies to the Home Office using a secure courier service for next morning delivery.
This service is open to anyone, regardless of where live in the UK, and costs £60 for a single application or £180 for a family application, payable when you book. This fee is non-refundable, whether we are able to send your application or not.
Appointments are available on Mondays and Wednesdays. To book or to speak to a nationality adviser, email email@example.com or phone 023 9281 6098.
- Follow the link to the UK Border Agency website to download an application form
Family history searches
Searches of indexes - The register office does not have the staff to undertake indefinite or protracted searches. However, if you provide accurate details of the registration, we are happy to search in the birth, death or marriage index covering up to a three year period.
You will have to carry out wider searches in the indexes yourself.
Family history research certificates - please email or write to us with your request. If you come into the office, you can complete an application form, but the search will not be done straight away. We will ask for a contact telephone number and call you once we find the relevant entry in our registers. Once we find the entry, you can pay for the certificate over the phone by debit or credit card, and the certificate will be posted out to you. Otherwise you can call into the office and pay cash, and the certificate will be ready to collect the next working day.
General searches - the cost is £18 for you or someone on your behalf to search for up to six hours in the indexes relating to births, marriages and deaths in the Portsmouth registrar's district. You will have access to the indexes, not to the registers themselves. You can however, buy a certificate of any entry identified (see 'Official copy certificates above').
If there is doubt whether a reference in the indexes is the correct one, the registrar can verify those details in the register, as long as there are definite details by which the entry may be identified. Any additional information from the entry will only be made available in the form of a certificate.
The cost of checking the first eight references is covered by the general search fee, but an additional charge will be made for each subsequent reference checked, unless a certificate is issued from the entry, in which case the certificate fee only will be payable.
Associated documents:Copy birth certificate - application form (0.40 MB) Copy marriage certificate - application form (0.34 MB) Copy death certificate - application form (0.39 MB) Commemorative birth certificate - application form (0.01 MB) Commemorative marriage certificate - application form (0.01 MB) Commemorative naming ceremony certificate - application form (0.01 MB) Commemorative renewal of vows certificate - application form (0.01 MB)
BirthsRegistering a birth - Frequently Asked Questions
Marriages and civil partnershipsMarriages & civil partnerships
Civil ceremonies - approved Portsmouth venues
Death and bereavementHow to register a death
Registering a stillborn child
Graves and memorials
National assistance burials & deaths reported to the Treasury Solicitor
Cemeteries and crematoriaCemeteries in Portsmouth
History of Highland Road cemetery